Pursuant to Regulation (EU) 2016/679 General Data Protection Regulation
With this policy, POMSYM2025 intends to provide users visiting the website www.pomsym2025.com (hereinafter, the “Website”) with a summary description of the methods and purposes of the processing of personal data. The processing will take place in compliance with Regulation (EU) 2016/679, General Data Protection Regulation (hereinafter, the “Regulation”) as well as with Legislative Decree 30 June 2003, No. 196, bearing the “Code on the Protection of Personal Data,” as amended by Legislative Decree 10 August 2018, No. 101.
The Regulation defines “Personal data” as any information relating to an identified or identifiable natural person (hereinafter, “Data Subject”). “Processing” refers to any operation or set of operations performed on personal data or sets of personal data, whether or not by automated means, such as collection, recording, organisation, storage, alteration, retrieval, use, transmission, or deletion.
Pursuant to Articles 12 of the Regulation, we provide you with the following information regarding the processing of Personal Data.

DATA CONTROLLER
The Data Controller is POMSYM2025 Organizing Committee, with registered office at [Insert address of the event or organizing committee] (hereinafter referred to as the “Data Controller”).

PURPOSE AND LEGAL BASIS OF THE PROCESSING
Browsing the Website is free and does not require registration, except in areas where users may provide personal data voluntarily. Personal Data will be processed for the following purposes:
Activities related to website navigation: To facilitate the use of the Website’s services, especially in restricted areas, including managing user requests, subscriptions, or specific services available on the Website (e.g., registration to attend POMSYM2025 events).
Legal compliance: To fulfill legal obligations or requirements from national or European authorities.
With user consent: To send newsletters, commercial, or promotional communications regarding POMSYM2025, including marketing communications (via email or other automated means).
Providing personal data is optional; however, failure to provide certain details (e.g., for subscribing to the newsletter) may prevent access to certain services.
Processing of Personal Data for purposes (1) and (2) is necessary for the performance of a requested service or to comply with legal obligations, as per Article 6(1)(b) and (c) of the Regulation. Processing for purpose (3) requires explicit user consent, which may be revoked at any time by emailing info@pomsym2025.com or by selecting the “unsubscribe” option at the bottom of newsletters.

METHOD OF PROCESSING
The processing of Personal Data is carried out using automated tools, with strict adherence to security and confidentiality measures. Specific security procedures are in place to prevent data loss, misuse, or unauthorized access.

DATA RETENTION PERIOD
Personal Data will be retained for the duration necessary to fulfill the purposes for which it was collected.
For purposes (1) and (2), data will be stored for as long as necessary to provide the services requested.
Personal data submitted through contact forms or registrations will be stored for 12 months.
For marketing purposes (3), data will be retained until consent is withdrawn, or for a maximum of 24 months from collection.
Once the purpose for processing has been fulfilled, or if the Data Subject objects, Personal Data will be erased, unless required by law or necessary to defend the rights of the Data Controller.

COMMUNICATION OF PERSONAL DATA
Personal Data will not be disseminated. Within the scope of the purposes listed, Personal Data will be accessible to authorized personnel and third-party service providers acting as Data Processors, such as website maintenance providers or email communication platforms.

PLACE OF PROCESSING AND DATA TRANSFER
The processing of Personal Data is carried out at the POMSYM2025 office or at the office of third-party service providers. Personal Data may be transferred to non-EU countries. In this case, the Data Controller will ensure that the appropriate safeguards (such as standard contractual clauses) are in place as required by Article 46 of the Regulation.
For further details on third-country transfers, or to request a list of external providers, please contact info@pomsym2025.com.

RIGHTS OF THE DATA SUBJECT
As per Articles 15 to 22 of the Regulation, Data Subjects have the right to:
Access, rectify, or request the deletion of Personal Data;
Limit or object to the processing of Personal Data;
Receive Personal Data in a structured, commonly used format (data portability);
Withdraw consent at any time without affecting the lawfulness of previous processing activities;
Lodge a complaint with the Italian Data Protection Authority if they believe their rights under the Regulation have been violated.
For exercising these rights, or for any information requests, the Data Subject can contact:
Email: info@pomsym2025.com
Address: via Luigi Settembrini, 17 – Triggiano (BA)
Telephone: +39 0804035496